The Outreach Coordinator will promote the agency internally and publicly in order to fulfill Community Support Systems’ mission of enhancing opportunities to live, learn, work & play. Will provide support to the Business Office within the scope of the established policies and procedures of Community Support Systems.
Essential Duties and Responsibilities include the following. Other duties may be assigned. (Refer to the individual Job Manual for assigned job duties as trained). Additional training may be required for job duties not performed routinely.
- Coordinates marketing by promoting agency presence in the community through social media, job fairs, community events and other avenues of engagement.
- Organizes agency parties, functions, fund raisers, annual awards, tenure recognition, special events and staff appreciation/satisfaction activities. Having a creative and fun mindset is an asset to this position.
- Maintains agency webpage and distributes digital applications.
- Assists with employee recruitment process by preparing job descriptions, publicizing open job opportunities, screening potential employees, and attending job fairs.
- Works cooperatively with all Agency staff in performing Outreach Coordinator duties in connection with the position and as assigned by the Director of Business.
- Prepares meeting agendas and information packets for the Finance, Personnel and Planning Committee meetings and the Board of Director’s meeting. Sets up the meetings and records the minutes of the Personnel and Planning Committee meetings. Coordinates completion of Board meeting minutes with the recording secretary. Maintains Board records.
- Maintains Board member information files and tracks terms. Maintains list of prospective board members.
- Prepares meeting agenda and information packets for the Effingham Community Opportunity Foundation Board of Directors. Attends Foundation meetings, records minutes and maintains information for historical purposes.
- Prepares standardized “Thank You” letters for the Executive Director’s signature to contributors in recognition of contributions and in-kind donations.
- Maintains a “Master Notebook” of all established agency policies and procedures and updates the online edition.
- Maintains the agency’s organizational chart.
- Performs typing, filing and administrative support to the Executive Director and Director of Business.
- Assists with front desk duties, only as assigned.
This job has no supervisory responsibilities.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Prefer an Associates Degree, plus two years successful work experience in a marketing/administrative general position, with emphasis on marketing, fundraising, special events planning and business procedures. Work experience may be substituted for education.
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Ability to read, write and speak the English language.
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
To perform this job successfully, an individual should have knowledge of social media platforms, database software; design software; internet software; spreadsheet software and word processing software.
Other Skills and Abilities
- Must be sympathetic to the needs of people with developmental disabilities.
- Must possess knowledge and skills to proficiently perform various office procedures such as typing, filing, copying, e-mailing, etc., using various office machines such as fax, adding machine, copier, printer and computer.
- Must be mobile and have transportation available for travel within the greater community in order to carry out the essential duties of the position. Must be insurable under the commercial vehicle insurance policy of Community Support Systems’ choice.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk; climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.